East Village Homeowners Association

News and information for East Village HOA

What: East Village HOA Board Meeting

When: January 15, 2026, 6:00 p.m.
Where: Reid, Hanna, Johnson Company
1101 Siskiyou Blvd., Ashland

The East Village HOA Board of Directors will hold its quarterly meeting on January 15th at the address noted above. Homeowners are welcome to attend.

Below is the agenda for this meeting.

AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of October 23, 2025 Board Meeting
Homeowner’s Forum/Correspondence
President’s Report
1) Dollarhide Fence – Developer Ryan Csiaki
2) #1 Wetland Issue
3) Claim Form to City of Ashland re Tree Downed in Wetland
4) Update on Delinquent Dues Legal Action
Treasurer’s Report
1) Monthly updates
2) Approval of 2026 Budget
Old Business:
1) Landscape Update (Bel)
2) Updated Emergency Contact List (Judy)
3) Discuss units needing painting on Dollarhide
New Business
1) Estimate for tree replacement on Abbott (Fred)
2) Vote on Approval of New Landscape Service Rate Hike (Bel)
Schedule for 2026 Board Meetings
April 23rd,
July 16th,
October 22 (annual meeting)
Adjourn

What: East Village HOA Board Meeting

When: July 17, 2025, 5:30 p.m.
Where: Reid, Hanna, Johnson Company
1101 Siskiyou Blvd., Ashland

The East Village HOA Board of Directors will hold its quarterly meeting on Thursday July 17th at the address noted above. Homeowners are welcome to attend.

Below is the agenda for this meeting.

AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of April 24, 2025 Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report
1) Monthly updates

Old Business:
1) Landscape Update (Bel)
2) Updated Emergency Contact List (Judy)
3) Delinquent Dues (Pauly)
4) Sidewalk and Driveway Update (Chris)
5) Finalizing Raising Owner Dues
6) Tree Maintenance

New Business
1) Wetlands Maintenance
2) Parking
3) Horse Field Weed Abatement
Schedule for 2025 Board Meeting and General Meeting
October 23rd

Adjourn

WHAT; East Village HOA Board Meeting

WHEN: Thursday January 16, 2025

WHERE: Offices of Burn and Company CPAs, LLC

Dba Reid, Hanna Johnson Company

1101 Siskiyou Blvd, Ashland

The East Village HOA Board of Directors will hold its quarterly meeting on Thursday January 16th at the address noted above. Homeowners are welcome to attend.

Below is the agenda for this meeting.

AGENDA

Call to Order:

Review Agenda
Approval of Minutes of October 24, 2024, Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report

Monthly updates
Finalize 2025 Budget

Old Business:

Landscape Update (Bel)
Front yard Bark Proposal
Updated Emergency Contact List (Judy)
Update on Boundary Research (Chris)
Final Website Upgrade Report (Judy)

New Business

2025 Roofing Upgrade Project (Bel)
New Site for Quarterly Board Meetings

Schedule for 2025 Board Meetings

Third Thursdays in January (16^th) and July (17^th)
Fourth Thursdays in April (24^th) and October (23^rd)

Adjourn

Next East Village HOA Annual Meeting
October 24, 2024, 6:00 pm
Ashland YMCA
540 YMCA Way, Ashland, OR 97520

AGENDA
Call to Order:
1) Certification of Quorum
2) Review Agenda
3) Approval of Minutes of Oct 26, 2023, Annual Meeting

President’s Report
1) Landscaping and Wetlands
2) East Main Street Park update

Treasurer’s Report
1) Financial Report, YTD 2025

New Business
1) Call for Board Members
2) Updated Website

Homeowner’s Forum/Correspondence

Election of 2025 East Village HOA Board
1) Nominations
2) Election

Adjourn
** EVHOA Board Meeting to follow immediately after the Annual Meeting**
All Homeowners are invited to attend

Next East Village HOA Board Meeting
October 24, 2024, 7:00 pm
Ashland YMCA
540 YMCA Way, Ashland, OR 97520

AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of July 18, 2024, Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report
1) Monthly updates
2) 2025 Preliminary Budget Discussion

Old Business:
1) Landscape Update (Bel)
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)

New Business
1) Election of 2025 Officers
2) Follow-ups from Annual Meeting

Schedule for 2025 Board Meetings
1) Third Thursdays in January (16th) and July (17th)
2) Fourth Thursdays in April (24th) and October (23rd)
Adjourn

NOTICE: Next East Village HOA Board Meeting

July 18, 2024, 6:00 p.m.

Burns and Company, CPAs LLC

dba Reid, Hanna, Johnson

1101 Siskiyou Blvd, Ashland

AGENDA

Call to Order:

1) Review Agenda

2) Approval of Minutes of April 25, 2024, Board Meeting

Homeowner’s Forum/Correspondence

Inquiries about Roof replacement

President’s Report

1) Units on the market

2) Short term rental addressed

Treasurer’s Report

Monthly updates

Old Business:

1) Landscape Update (Bel)

2) Tree and Wetlands Maintenance (Fred)

3) Updated Emergency Contact List (Fred)

4) Completed Sidewalk Improvements (Pauly)

5) Reserve Study Completed

6) Update on Website Upgrade (Judy)

New Business

1) US Lawn Wetlands Maintenance Proposal (Bel)

2) Proposed Wetlands Restoration Project (Fred)

3) Format for October 25th Annual meeting

Next meeting scheduled for October 25, 2024

Adjourn

NOTICE: East Village HOA Board Meeting

April 25, 2024, 6:00 p.m.

Reid, Hanna, Johnson Company

1101 Siskiyou Blvd, Ashland

AGENDA

Call to Order:

1) Review Agenda

2) Approval of Minutes of January 18, 2024, Board Meeting

Homeowner’s Forum/Correspondence

Inquiry about installing solar panels.

President’s Report

Treasurer’s Report

1) Monthly updates

2) Final 2024 Budget

Old Business:

1) Landscape Update (Bel)

2) Tree and Wetlands Maintenance (Fred)

3) Updated Emergency Contact List (Fred)

4) Status of Renter Contact List (Pauly)

5) Sidewalk Improvements (Pauly)

New Business

Status of 2024 Reserve Study Update

Next meeting scheduled for July 18, 2024

Adjourn

East Village HOA Board Meeting Jan. 18, 2024, 6:00 p.m. Reid, Hanna, Johnson Company 1101 Siskiyou Blvd, Ashland

Call to Order:
1) Review Agenda
2) Approval of Minutes of October 19, 2023, Board Meeting
Homeowner’s Forum/Correspondence
President’s Report

Treasurer’s Report
1) Monthly updates

Old Business:
1) Landscape Update (Bel)
a. 2024 Lawn Replacement estimates
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)
4) Status of Renter Contact List (Pauly)

New Business
1) Sidewalk Improvements
2) Finalize 2024 Budget
Next meeting scheduled for April 25, 2024
Adjourn

East Village Homeowners Association Annual Meeting

Ashland YMCA540 YMCA Way, Ashland, OR 97520

Attention All East Village Homeowners

This year’s Annual Meeting will be held on October 19^th. We had to move the venue to the Ashland YMCA conference room. A non-acholic Happy Hour begins at 5:00 p.m. when you can enjoy mini sandwiches, fruit and veggie platters along with a selection of soft drinks. The business meeting begins at 6:00 p.m. which covers our accomplishments of the past year and our plans for the coming year. There is also time dedicated to homeowners to ask questions or discuss issues important to them. After the annual meeting, the board will hold its quarterly meeting to which you are invited.

This year we are presenting two proposed amendments to the CC&R’s for discussion prior to a November vote:

1. Prohibiting the use of units in the community from short-term rentals (i.e. AirBnB, VRBO)

2. Establishing a limit on the number of properties that can be rental unit

Purpose of the amendments: The board wants to protect property values which can be undermined by both high percentages of rental units and usage of homes as short-term rentals. Mortgage companies have looked unfavorably on such communities and have denied loans to potential buyers.

Attached to this email is a document which outlines the proposals along with a list of pros and cons for each.

Proxy Forms: The Annual Meeting is when we vote for the Board Members for the coming year. We need to have a quorum of 51% of homeowners whether in person or via proxy. If you cannot attend, please complete the attached proxy form assigning your vote to a member who is attending. Email complete proxy forms to Fred Stapenhorst at fandbinhawaii@charter.net

Attachments:

ccrs-amendments-proposals-evhoa-set-up-for-annual-meeting

Annual Meeting Agenda

2023-annual-mtg-agenda

Quarterly Board Meeting Agenda

bod-agenda-10-19-2023-1

Proposed Amendments

Feel free to contact me with any questions or concerns
See you all next week!
Judy Butler
Board President EVHOA

EAST VILLAGE HOMEOWNERS ASSOCIATION QUARTERLY BOARD MEETING JULY 20, 2023, 6:00 P.M.

The East Village HOA Board will be conducting its quarterly meeting on Thursday, July 20th at 6:00 p.m. Homeowners are invited and encouraged to attend. Every meeting has an agenda item for homeowner participation and feedback. If you have an issue to be brought to our attention and are not available to attend, contact me prior to the 20th and I will include it in the meeting.

Attached is a copy of the current agenda.

East Village HOA Board Meeting
July 20, 2023, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland
AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of April 20, 2023, Board Meeting
Homeowner’s Forum/Correspondence
President’s Report

Treasurer’s Report
1) Monthly updates

Old Business:
1) Landscape Update (Bel)
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred
a. Update on Renter List (Pauly)
4) Proposed Timeline for Amendment Changes for Rental Caps and Short-term Rentals (Judy)
5) Late Assessment Reminder Reactions (Judy)
6) Updates on Abbot Parking Request from City (Pauly)
New Business
1) Mulch Replacement
2) October Annual Meeting
Next meeting, Annual Meeting, scheduled for October 19, 2023
Adjourn

East Village Homeowners Association Board Meeting April 20, 2023; 6:00 p.m.

Reid, Hannah, Johnson Office, 1101 Siskiyou Blvd The quarterly East Village Homeowners Board meeting will be held Thursday, Apr 20th, at 6:00 p.m. All homeowners are invited to attend, or to send in concerns or questions to any board member to be discussed during the meeting. A full agenda for the meeting is attached.

Judy Butler HOA Board President

East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520
East Village HOA Board Meeting
April 20, 2023, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland
AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of January 19, 2023, Board Meeting
President’s Report

Treasurer’s Report
1) Monthly updates

Old Business:
1) Landscape Update (Bel)
a. Latest estimates from US Lawn
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)
4) Long Term Financial Considerations using latest Landscaping Estimates (group)
5) Proposed Amendments for Rental Caps and Short-term Rentals (Judy and Bel)

New Business
1) Managing Late Assessment Payments
a. Explanation of How to Read Assessment Schedule
2) Report on Restricted Parking for Abbott Ave (Pauly)
3) Concrete Recommendations for 2024 (Pauly)
Homeowner’s Forum/Correspondence
Next meeting scheduled for July 20, 2023
Adjourn

East Village HOA Directors Meeting

ANNOUNCEMENT – East Village Homeowners Association Board Of Directors Meeting

January 19, 2023; 6:00 p.m.

Reid, Hannah, Johnson Office, 1101 Siskiyou Blvd. The quarterly East Village Homeowners Board meeting will be held Thursday, Jan 19th at 6:00 p.m. All homeowners are invited to attend, or to send in concerns or questions to any board member to be discussed during the meeting. A full agenda for the meeting is attached. Minutes of the meeting will be provided.
Thanks, Judy Butler, HOA Board President

East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520
East Village HOA Board Meeting
January 19, 2023, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland

AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of October 27, 2022, Board Meeting
Homeowner’s Forum/Correspondence
1) Response from Homeowners on intruder alert emails
President’s Report
1) East Main Street Park update

Treasurer’s Report
1) Monthly updates
2) Finalize 2023 Budget

Old Business:
1) Landscape Update (Bel)
a. Discussion of Xeriscaping Pilot
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)
New Business
1) Long Term Financial Considerations re: Xeriscaping Expense vs. Reserves
2) Pro’s and Con’s of Rental Cap/Short Term Rentals
3) Committee Assignment for Pauly
Next meeting scheduled for April 20, 2023
Adjourn

East Village HOA Annual Meeting Oct 27, 2022, 6:00 PM

ANNOUNCEMENT

East Village HOA Annual Meeting will be held on October 27, 2022, 6:00 pm, Happy Hour begins at 5:00 pm, at Grizzly Peak Winery, 1600 E. Nevada St., Ashland, OR 97520. Regular Quarterly Board meeting to follow immediately after.

AGENDA

Call to Order:

Certification of Quorum
Review Agenda
Approval of Minutes of Oct 21, 2021, Annual Meeting

President’s Report

Landscaping
1. Xeriscaping Project Update
Sidewalk Maintenance
“Horse Field” Issues

Treasurer’s Report

Financial Report, YTD 2022

New Business

Rental vs. Owner Occupied Units – Discussion of current and future status: is a rental cap warrented?

Homeowner’s Forum/Correspondence

Election of 2023 East Village HOA Board

Nominations
Election

Adjourn

AGENDA for Regular Quarterly Board Meeting:

Call to Order:

Review Agenda
Approval of Minutes of July 21, 2022, Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report

Monthly updates
2023 Preliminary Budget

Old Business:

Landscape Update (Bel)
Tree and Wetlands Maintenance (Fred)
Updated Emergency Contact List (Fred)

New Business

Election of 2023 Officers
Follow-ups from Annual Meeting

Schedule for 2023 Board Meetings

Adjourn

East Village HOA Board Meeting July 21, 2022

The East Village HOA will meet at the Reid, Hanna, Johnson offices on July 21, 2022 at 6:00 pm.

Attached is the agenda of the topics to be covered in the meeting. Homeowners are encouraged to attend or to submit questions or comments for the board’s consideration by emailing Judy Butler
(jleesbutler@charter.net). As always we will be sending out minutes of the meeting as well as posting them on our website: http://www.estvillagehoa.wordpress.com.
Thanks
Judy Butler

East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520

East Village HOA Board Meeting
July 21, 2022, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland 97520
AGENDA
Call to Order:

Review Agenda
Approval of Minutes of April 7, 2022, Board Meeting
Homeowner’s Forum/Correspondence
President’s Report
Treasurer’s Report
Monthly updates
Old Business:
Landscape Update (Bel)
Xeriscaping Project Update
Tree and Wetlands Maintenance (Fred)
Updated Emergency Contact List (Fred)
Sidewalk work for 2022 (Judy)
New Business
Discuss need to establish a different procedure for late dues
What’s happening to the field behind Dollarhide
Should Insurance information be on the website
Annual meeting venue and call for board member candidates
Annual and next meeting scheduled for October 20, 2022
Adjourn

Notice – East Village HOA Board Meeting April 7, 2022
East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520
East Village HOA Board Meeting
April 7, 2022, 6:00 p.m.
Virtual Zoom Meeting
AGENDA
Call to Order:
Review Agenda
Approval of Minutes of January 20, 2022, Board Meeting
Homeowner’s Forum/Correspondence
Several homeowners who rent responded to the concerns we raised regarding dying Arborvitae
President’s Report
Treasurer’s Report
Monthly updates
Old Business:
Landscape Update (Bel)
Backyard irrigation review recap
2022 irrigation schedule
Tree and Wetlands Maintenance (Fred)
Updated Emergency Contact List (Fred)
Sidewalk work for 2022 (Judy)
Reserve Study
New Business
Architectural Review of New Fence Request
Next meeting scheduled for July 21, 2022
Adjourn

NOTICE – BOARD MEETING JANUARY 20, 2022
The EVHOA regularly scheduled Board meeting will be held Thursday, January 20, 2022, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. To ensure social distancing due to the current Covid upswing, this meeting will be limited to the Board. Please contact me or any board member with any concerns or questions you may have which will be
addressed in the homeowner’s forum. Although currently via email, your participation in our HOA is always appreciated by all of us.

See Attached Agenda for your review. A recap of the meeting will be sent within a week of the meeting Judy Butler

East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520

East Village HOA Board Meeting
January 20, 2022, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland

AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of October 21, 2021, Board Meeting
Homeowner’s Forum/Correspondence
1) Presentation From Kerry KenCairn on landscape transition
President’s Report
1) East Main Street Park update
Treasurer’s Report
1) Monthly updates
2) Finalize 2022 Budget

Old Business:
1) Landscape Update (Bel)
a. Logistics for scheduling backyard irrigation review
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)
4) Sidewalk work for 2022

New Business
1) Status of 2022 Reserve Study

Next meeting scheduled for April – date needs to be changed from 4/21
Adjourn.

East Village Homeowners & Board Meeting – Oct 21, 2021
ANNUAL EAST VILLAGE OWNERS & BOARD MEETINGS OCT 21, 2021 – ALL HOMEOWNERS WELCOME
The EVHOA Annual Owners meeting will be held Thursday, October 21, 2021, at 6 pm, virtually via Zoom. The regularly scheduled EVHOA Board quarterly meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend both meetings.

At the Annual Owners Meeting we will review our progress in 2021 and tentative plans for 2022 and beyond.

During this year the board recognized a growing need to adapt our current landscape to contend with the drought conditions facing the entire West Coast for now and in the years to come. We have been discussing possible solutions with different landscape architects. These solutions require some serious decisions on the part of all homeowners to develop a pleasing, water-saving, drought tolerant landscape that will take us into the future. We encourage all of you to attend this year’s meeting to hear our thoughts and see examples of possible alternatives. We can only proceed with your input.
Additionally, we will conduct the elections for 2021 Board members. We have an opening for one member-at-large, if you are interested in helping the board make decisions about the community, consider putting your name forward to fill this open position.

A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend, please submit a proxy to another member who will be attending. Proxy forms are attached.

Please return completed proxy forms, by Tuesday, 10/19, to Judy Butler, jleesbutler@charter.net or any board member listed in the c.c. line of this email.

East Village HOA Annual Meeting
October 21, 2021, 6:00 pm
Virtual Meeting via Zoom

AGENDA
Call to Order:
1) Certification of Quorum
2) Review Agenda and virtual protocols
3) Approval of Minutes of Oct 20, 2020, Annual Meeting
President’s Report
1) Landscaping
a. Wetlands Maintenance
b. Tree Maintenance
2) Sidewalk Maintenance
Treasurer’s Report
1) Financial Report, YTD 2021
2) 2022 Proposed Budget
New Business
1) Adapting East Village Landscaping for a Drier Environment
Homeowner’s Forum/Correspondence
Election of 2022 East Village HOA Board
1) Nominations
2) Election
Adjourn
** EVHOA Board Meeting to follow immediately after the Annual Meeting*

East Village HOA Board Meeting
October 21, 2021, 7:00 p.m.
Virtual Meeting via Zoom
AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of July 22, 2021, Board Meeting
Homeowner’s Forum/Correspondence
Treasurer’s Report
1) Monthly updates
2) Budget Review
Old Business:
1) Landscape Update (Bel)
2) Tree and Wetlands Maintenance – (Fred)
3) Next Steps for Landscape updates
4) Updated Emergency Contact List (Fred)
5) Updates on new park between Abbot and East Main (Judy)
New Business
1) Election of 2022 Board Officers
Meeting schedule for 2022
Adjourn

East Village Homeowners Meeting on July 22, 2021 at 6:00 pm
To all East Village Homeowners
The Board of Directors meeting will be held next Thursday, July 22, at 6:00 pm. This is the first
meeting where the board will be able to meet in person, however, due to COVID restrictions, the
meeting space is only allowing the board members to attend.
Attached in the agenda for the meeting. Please let me know, by Tuesday, July 20, if you have
additional concerns or questions that you would like us to address.
A recap and minutes of the meeting will be sent within a week of the meeting.
Thanks,
Judy Butler
East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520
East Village HOA Board Meeting
July 22, 2021, 6:00 p.m.
Reid, Hanna, Johnson Company
1101 Siskiyou Blvd, Ashland
AGENDA
Call to Order:

October Annual Meeting – venue and format
Next meeting (Annual) scheduled for October 21, 2021
Adjourn

Review Agenda

Approval of Minutes of April 22, 2021, Board Meeting
Homeowner’s Forum/Correspondence

Concerns regarding

hybrid camping vehicles

signs on front lawn

Potential fire hazards within the open field on Clay St
President’s Report
Treasurer’s Report

Monthly updates
Old Business:

Landscape Update (Bel)

Summer Drought issues re: irrigation schedule, damage to plantings

Irrigation inspection report

Tree and Wetlands Maintenance – (Fred)

Potential changes to a more drought tolerant landscape – how to begin

Updated Emergency Contact List (Fred)

Sidewalk work for 2021 (Judy)

Lessons learned on irrigation line breakage

Updates on exterior Fence Painting – completed

Updates on new park between Abbot and East Main (Judy)

Updates on Map Your Neighborhood Action Committee
New Business

Notice: Next Homeowner’s Board Meeting for Thurs. Apr, 22, 2021@
6:00 p.m.
Attention all East Village Homeowners
The next homeowner board meeting is scheduled for Thursday, Apr 22,2021, at 6:00 p.m. Since
Covid restrictions remain on-going, we will once again conduct this meeting via Zoom and limit the
attendance to the elected board only. Attached is the agenda – please review and submit any
comments, questions or concerns that you would like us to discuss, to me or any board member
listed in the c.c. line, by Tuesday, 4/20. We will follow-up after the meeting by sending you a copy of
the minutes.
As always, stay safe and stay healthy
Judy Butler
President East Village HOA Board

East Village HOA Board Meeting January 21, 2021
East Village Homeowners Association
258 A St., Ste. 1, PMB 59
Ashland, OR 97520
East Village HOA Board Meeting
January 21, 2021, 6:00 p.m.
Virtual Meeting via Zoom
AGENDA
Call to Order:
1) Review Agenda
2) Approval of Minutes of October 22, 2020 Board Meeting
Homeowner’s Forum/Correspondence
1) Request from homeowner for partial payment for scratched window
2) City of Ashland Fire Department citation for wetlands clean-up
President’s Report
1) East Main Street Park update
Treasurer’s Report
1) Monthly updates
2) Finalize 2021 Budget
Old Business:
1) Landscape Update (Bel)
2) Tree and Wetlands Maintenance (Fred)
3) Updated Emergency Contact List (Fred)
4) Sidewalk work for 2021 (Judy)
5) Status update on individual property improvements
New Business
1) Status of 2021 Reserve Study
2) Executive Session: Discussion on 5th Board member
Next meeting scheduled for April 22, 2021
Adjourn

ANNUAL EAST VILLAGE OWNERS & BOARD MEETINGS OCT
22, 2020 – ALL HOMEOWNERS WELCOME
The EVHOA Annual Owners meeting will be held Thursday, October 22, 2020, at 6 pm virtually via Zoom
The regularly scheduled EVHOA Board meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend both meetings.
At the Annual Owners Meeting we will review our progress in 2020 and tentative plans for

Election of officers for 2021
Schedule quarterly meetings for 2021
Adjourn

Most importantly we will conduct the elections for 2021 Board members. The meeting is also an opportunity for homeowners to provide input to the Board concerning our HOA.
A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend please submit a proxy to another member who will be attending. Proxy information has been sent to each homeowner via email, but if you need additional help with your
proxy please contact our president, Judy Butler, at jleesbutlser@charter.net
East Village HOA Board Meeting
October 22, 2020, after Annual Meeting
Virtual Meeting via Zoom
AGENDA
Call to Order:

Review Agenda

Approval of Minutes of July 16, 2020 Board Meeting
Homeowner’s Forum/Correspondence
President’s Report
Treasurer’s Report

Monthly updates

2021 Preliminary Budget
Old Business:

Landscape Update (Bel)

Tree and Wetlands Maintenance (Fred)

Updated Emergency Contact List (Fred)

Sidewalk work for 2021 (Judy)

Status update on individual property improvements
New Business

Election of officers for 2021

Schedule quarterly meetings for 2021

Adjourn

Notice and Agenda for July 16, 2020 East Village Board Meeting

Notice of East Village Homeowners Association Board Meeting, July 16, 2020

The next homeowner board meeting is scheduled for Thursday, July 16th at 6:00 p.m. Due to continued Covid-19 concerns to maintain social distancing guidelines, we will once again conduct this meeting via Zoom and limit the attendance to the board only. Attached is the agenda – please review and submit any comments, questions or concerns that you would like us to discuss, to Judy Butler by Tuesday, 7/14.

Judy Butler

East Village HOA Board Meeting 4-23-2020
All
As mentioned in a previous email we will be conducting a virtual, officer only board, meeting on April 23, 2020. Hopefully, we will only have to conduct a virtual meeting this one time, as we honor social distancing.
After the meeting we will send out the minutes prior to posting them to the website
Attached in this posting is the final agenda for the meeting:
East Village HOA Board Meeting
April 23, 2020 6:00 pm
On-line Meeting
AGENDA
Call to Order:
Review Agenda
Approval of Minutes of January 16,2020 Board Meeting
Homeowner’s Forum/Correspondence
President’s Report
Treasurer’s Report
Monthly updates
Final 2020 Budget
Old Business:
Landscape Update (Bel)
Status of weekly landscaping during Covid-19 social distancing guidance
Updated Emergency Contact List (Fred)
Sidewalk work – Comments about tape
Discussion of approved porch decorations
2020 Reserve Study Update
New Business
Developing a system to monitor the rules & regs:
With the majority of current occupants being renters, there’s a need to become pro-active
Backyard fencing on street-side corner units are in need of painting- homeowner responsibility
Backyard awnings – should their maintenance and upkeep be added to the Rules and Regulations
Establishing guidelines for posting updates to the website
Adding a second signatory to the association checking account
Next quarterly meeting is July 16, 2020, 6:00 p.m.
Adjourn
Thanks you for your understanding and stay safe
Judy Butler

NOTICE – BOARD MEETING JANUARY 16 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, January 16, 2020, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend; a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

Judy Butler

ANNUAL EAST VILLAGE OWNERS & BOARD MEETINGS OCT 17, 2019 – ALL HOMEOWNERS WELCOME

The EVHOA Annual Owners meeting will be held Thursday, October 17, 2019, at 6 pm at Grizzly Peak Winery, 1600 East Nevada Street, Ashland. A small Happy Hour beginning at 5:00 p.m. will precede this meeting.

The regularly scheduled EVHOA Board meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend both meetings.

At the Annual Owners Meeting we will review our progress in 2019 and tentative plans for 2020. Most importantly we will conduct the elections for 2020 Board members. The meeting is also an opportunity for homeowners to provide input to the Board concerning our HOA.

A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend please submit a proxy to another member who will be attending. Proxy information has been sent to each homeowner via email, but if you need additional help with your proxy please contact our president, Judy Butler, at jleesbutlser@charter.net

Note to Homeowners who have rentals: your tenants are welcome to attend the Happy Hour as well as attend the Annual meeting. This is a great opportunity for them to meet their neighbors! But as a reminder, as tenants, they cannot vote or contribute to the meeting.

Hope to see you at Grizzly Peak

Judy Butler,

President EVHOA Board of Directors

NOTICE – BOARD MEETING JULY 18 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, July 18, 2019, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend; a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

See email-attached meeting agenda.

NOTICE – BOARD MEETING APRIL 18 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, April 18, 2019, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend; a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

Thanks

Judy Butler

NOTICE – BOARD MEETING JANUARY 17 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, January 17, 2019, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend; a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

Annual Homeowners Meeting – Oct. 18,2018

All East Village Homeowners

We had a great turn-out for our annual meeting last week! Thanks to all of you who were able to attend. We’re considering making the wine and cheese party an annual event prior to the meeting. Good discussions were had!

At the board meeting which followed, I was appointed as President of the HOA Board for 2019. I want to take this opportunity to thank Fred, our outgoing president, for all of his hard work over the last 4 years keeping the neighborhood running so smoothly. He and Bobbi will continue as our Landscape coordinators, so he’s not going anywhere yet!

Attached for your reference is a review of the meeting which will also be posted to our website: eastvillagehoa.wordpress.com

If you have any questions or concerns please contact me by email at jleesbutler@charter.net, or phone 541-708-0197.

Please note that I will be on vacation from Oct 23 through Nov 12 during which you can still contact Fred for any emergencies.

I look forward to working with you all

Judy Butler

ANNUAL OWNERS & BOARD MEETINGS OCT 11 – ALL OWNERS WELCOME!

The EVHOA Annual Owners meeting will be held Thursday, October 11, 2018, at 6 pm at The Grizzly Peak Winery, 1600 E. Nevada St, in Ashland. The regularly scheduled EVHOA Board meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend the meetings.

At the Annual Owners Meeting we will review our progress in 2018 and tentative plans for 2019. Most importantly we will conduct the elections for 2019 Board members. The meeting is also an opportunity for members to provide input to the Board concerning our HOA.

A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend please submit a proxy to another member who will be attending. Proxy information will be sent to each homeowner via email, but if you need additional help with your proxy please contact our president, Fred Stapenhorst, at fandbinhawaii@charter.net. Hope to see you at the meeting!

NOTICE – BOARD MEETING JULY 19 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, July 19, 2018, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

Fred Stapenhorst, president

NOTICE – Board Meeting April 26 – All Homeowners Welcome

The EVHOA regularly scheduled Board meeting will be held Thursday, April 26, 2018, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

For the EVHOA Board,

Fred Stapenhorst, president

NOTICE – BOARD MEETING JAN 18 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, January 18, 2018, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

NEW BOARD ELECTED AT ANNUAL MEETING – OCT 26, 2017

A small group of homeowners attended the EVHOA Annual Meeting on Oct 26. The 2017 Board members were all re-elected for the coming year and officers appointed at the Board meeting which followed. The Board for 2017-18 is:

Fred Stapenhorst, president Tom Reid, treasurer Ellen Fowler, secretary

Bel Borg, member-at-large Judy Butler, member-at-large

The contact info for all Board members can be found on the EVHOA website, eastvillagehoa.wordpress.com. We always welcome your questions and comments. In addition to the election, the Board presented the budget for 2018, which was approved at the Board meeting. EVHOA continues to rest on a solid financial footing. The 2018 budget will be posted to the website; annual financial statements are also posted on the website for your information. Homeowners were also updated on landscaping maintenance, re-paving of selected sidewalks, and the annual update of our mandated Reserve Study. It was also noted that our HOA contracted this past winter for the thinning and removal of invasive species in the wetlands at the corner of Abbott & Dollarhide. This coming winter we will contract for the same work in the wetlands at the south end of Dollarhide.

Due to our good financial position the Board voted to maintain the homeowner monthly fees at $100 for 2018. The Board will also consider additional paving on driveways and sidewalks where needed in the coming year. Finally, in order to enhance our HOA the Board is exploring appropriate signage at the entrances to our neighborhood identifying us as “East Village.”

The next Board meeting is scheduled for January 18, 2018. We welcome all homeowners to attend and invite your participation in making our neighborhood the pleasant place it continues to be! For the EVHOA Board,

Fred Stapenhorst, President

ANNUAL OWNERS & BOARD MEETINGS OCT 26 – ALL HOMEOWNERS WELCOME

The EVHOA Annual Owners meeting will be held Thursday, October 26, 2017, at 6 pm in the lobby of the Siskiyou Eye Center, 648 N. Main St, in Ashland. The regularly scheduled EVHOA Board meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend the meetings.

At the Annual Owners Meeting we will review our progress in 2017 and tentative plans for 2018. Most importantly we will conduct the elections for 2018 Board members. The meeting is also an opportunity for members to provide input to the Board concerning our HOA.

A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend please submit a proxy to another member who will be attending. Proxy information will be sent to each homeowner via email, but if you need additional help with your proxy please contact our president, Fred Stapenhorst, at fandbinhawaii@charter.net. Hope to see you at the meeting!

NOTICE – BOARD MEETING JULY 27 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, July 27, 2017, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

NOTICE – BOARD MEETING MAY 4 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, May 4, 2017, at 6 pm in the offices of Reid, Hanna, Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

NOTICE – BOARD MEETING JAN 19 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, January 19, 2017, at 6 pm in the offices of Reid, Hanna Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

NEW BOARD ELECTED AT ANNUAL MEETING – OCT 27, 2016

About 15 homeowners attended the EVHOA Annual Meeting on Oct 27. The 2016 Board members were all re-elected for the coming year and officers appointed at the Board meeting which followed. The Board for 2016-17 is:

Fred Stapenhorst, president Tom Reid, treasurer Ellen Fowler, secretary

Bel Borg, member-at-large Judy Butler, member-at-large

The contact info for all Board members can be found on the EVHOA website, eastvillagehoa.wordpress.com. We always welcome your questions and comments.

In addition to the election, the Board presented the budget for 2017, which was approved at the Board meeting. EVHOA continues to rest on a solid financial footing. The 2017 budget will be posted to the website, along with other financial statements.

Members were also updated on landscaping maintenance, exterior painting by homeowners, and the completion of our mandated Reserve Study. We also acknowledged the increasing participation by homeowners in the affairs of our HOA. Everyone applauded the first HOA Block Party last summer and it was agreed to hold another one next year.

Finally, due to our good financial position the Board voted to waive the normal January 2017 payment ($100) from all homeowners. The Board did not feel it was prudent to consider any change in the amount of the normal assessment of $100, but agreed that such “one-time” waivers could be considered from time to time, based on our financial situation. IF YOU NORMALLY PAY EACH MONTH SIMPLY SKIP THE JANUARY 2017 PAYMENT AND MAKE YOUR REGULAR FEBRUARY PAYMENT. IF YOU NORMALLY PAY TWO OR MORE MONTHS IN ADVANCE SIMPLY REDUCE YOUR ADVANCE PAYMENT BY $100. If you have questions let me know via email.

The next Board meeting is scheduled for January 19, 2017. We welcome all homeowners to attend and invite your participation in making our neighborhood the pleasant place it continues to be!

Fred Stapenhorst

ANNUAL OWNERS & BOARD MEETINGS OCT 27 – ALL HOMEOWNERS WELCOME

The EVHOA Annual Owners meeting will be held Thursday, October 27, 2016, at 6 pm in the lobby of the Siskiyou Eye Center, 648 N. Main St, in Ashland. The regularly scheduled EVHOA Board meeting will follow immediately after the Annual Meeting. All homeowners are invited to attend the meetings.

At the Annual Owners Meeting we will review our progress in 2016 and tentative plans for 2017. Most importantly we will conduct the elections for 2017 Board members. The meeting is also an opportunity for members to provide input to the Board concerning our HOA.

A quorum of 50% of the owners is required to conduct elections at the Annual Meeting. If you do not plan to attend please submit a proxy to another member who will be attending. A proxy form will be sent to each homeowner via email, but if you need additional help with your proxy please contact our president, Fred Stapenhorst, at fandbinhawaii@charter.net. Hope to see you at the meeting!

EVHOA BOARD MEETING July 28

East Village Homeowners:

The EVHOA regularly scheduled Board meeting will be held Thursday, July 28, 2016, at 6 pm. in the offices of Reid, Hanna & Johnson, Co, 1101 Siskiyou Blvd, Ashland.

All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us. The agenda for the meeting is attached. For the EVHOA Board,

Fred Stapenhorst, president

EVHOA BOARD MEETING APRIL 21

Greetings Homeowners –

The EVHOA regularly scheduled Board meeting will be held Thursday, April 21, at 6 pm in the offices of Reid, Hanna Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us. The agenda for the meeting is attached. Happy Spring!

Fred Stapenhorst, EVHOA president

Call to Order:

1) Review Agenda

2) Approval of Minutes of January 21, 2016 Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report

Old Business:

1) Landscape Update (Bobbi)

– Plum trees – Landscape Contract – Elm & Maple tree pruning – Cottonwood tree permit

– Shrubs & Maple Bush plantings/No trees in beds – Lawn at 2204 Dollarhide

2) Updated Emergency Contact List (Ellen)

3) Normal Avenue Update

4) Reserve Fund Study (Bel)

5) Driveway Update (Judy)

6) Painting on Abbot Update (Judy & Bel)

New Business:

1) Painting on Dollarhide

2) HOA Party

3) Adjusting the Reserve Account

4) Review of Signage policy

Set Date & Location of Next Board Meeting

Adjourn

EVHOA BOARD MEETING APRIL 21

Greetings Homeowners –

Fred Stapenhorst, EVHOA president

Call to Order:

1) Review Agenda

2) Approval of Minutes of January 21, 2016 Board Meeting

Homeowner’s Forum/Correspondence

President’s Report

Treasurer’s Report

Old Business:

1) Landscape Update (Bobbi)

– Plum trees – Landscape Contract – Elm & Maple tree pruning – Cottonwood tree permit

– Shrubs & Maple Bush plantings/No trees in beds – Lawn at 2204 Dollarhide

2) Updated Emergency Contact List (Ellen)

3) Normal Avenue Update

4) Reserve Fund Study (Bel)

5) Driveway Update (Judy)

6) Painting on Abbot Update (Judy & Bel)

New Business:

1) Painting on Dollarhide

2) HOA Party

3) Adjusting the Reserve Account

4) Review of Signage policy

Set Date & Location of Next Board Meeting

Adjourn

MONEY, PLANTS & PLUMBING – UPDATE ON OUR HOA!

Your Board of Directors met on January 21 and we’d like to bring several items to your attention:

– The financial statements for 2015 were reviewed and our HOA is in good financial condition (those statements are posted on this website).

– We will continue to make improvements to our landscaping in the upcoming year, particularly in the parkway beds. We will also more aggressively address the mess made by falling plums from the trees at the east end of Dollarhide. If you ever have concerns or questions about landscaping feel free to email Bobbi Stapenhorst, our “landscape liaison”, at fandbinhawaii@charter.net.

– The Board has contracted to have a state-mandated Reserve Study done by an appropriate firm. The study will give us a long-term plan to assure that we have sufficient funds to maintain our HOA’s common area assets.

– The Board clarified that each homeowner is responsible for the maintenance of their unit’s pressure regulator. The pressure regulator is found in a green-lidded box immediately in front of most units. The pressure regulator helps maintain consistent water pressure to the house. After many years use they may begin to function poorly or, in some cases, begin leaking. In that event, the homeowner will need to call a plumber and arrange for a replacement. A handful of homeowners have had their pressure regulator replaced (cost for parts and labor seems to be in the $300 range). Failing pressure regulators may become more frequent as most of our units are now 10+ years old.

– The Board also clarified that disabled or abandoned vehicles may not be left on HOA streets for more than 72 hours. Such vehicles will be subject to ticketing and towing by Ashland Police and the homeowner may be subject to an HOA fine.

Finally, your Board continues to applaud all of the residents of EVHOA for making our neighborhood such a pleasant and attractive community. We always welcome your input or questions and we can be reached through our email addresses listed on the website. We look forward to serving you in the upcoming year. For the EVHOA Board,

Fred Stapenhorst, president

NEW BOARD ELECTED AT ANNUAL MEETING – OCT 22

About 15 homeowners attended the EVHOA Annual Meeting on Oct 22. The new Board was elected for the coming year and officers appointed at the Board meeting which followed. Your new Board for 2015-16 is:

Fred Stapenhorst, president

Tom Reid, treasurer

Ellen Fowler Anderson, secretary

Bel Borg, member-at-large

Judy Butler, member-at-large

The contact info for all Board members can be found on the EVHOA website, eastvillagehoa.wordpress.com. We always welcome your questions and comments.

In addition to the election, the Board presented the budget for 2016, which was approved at the Board meeting. EVHOA continues to rest on a solid financial footing. The 2016 budget will be posted to the website, along with other financial statements.

Members were also updated on landscaping improvements, exterior painting along Abbott, and plans for driveway repairs in 2016.

The Board also thanked Bel Borg for her many years of service as the EVHOA secretary and was pleased that she will continue as a Board member-at-large. We also welcomed new Board members Ellen Fowler Anderson and Judy Butler.

The next Board meeting is scheduled for January 21, 2016. We welcome all homeowners to attend and invite your participation in making our neighborhood the pleasant place it continues to be!

NOTICE – BOARD MEETING JAN 21 – ALL HOMEOWNERS WELCOME

The EVHOA regularly scheduled Board meeting will be held Thursday, January 21, at 6 pm in the offices of Reid, Hanna Johnson Company, 1101 Siskiyou Blvd, Ashland. All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

Notice – Board Meeting Thursday Oct. 22 – All Homeowners Welcome!

ALL HOMEOWNERS INVITED TO THE EVHOA ANNUAL MEETING, OCT 22
The Annual Homeowners Meeting will be held Thursday, Oct. 22, 2015, at 6 pm at the Siskiyou Eye Center, 648 N. Main St. in Ashland. The quarterly EVHOA Board meeting will immediately follow the Homeowners Meeting.

Nominations and the election for your Board of Directors will be held at the meeting. We encourage all homeowners to attend and get involved with the running of your HOA. If you have questions please contact one of your current Board members. Hope to see you the 22nd of October!

NOTICE – Board Meeting Thursday, July 23 – All Homeowners Welcome!

The EVHOA regularly scheduled Board meeting will be held Thursday, July 23, 2015, at 6 pm in the offices of Reid, Hanna & Co, 1101 Siskiyou Blvd, Ashland.

All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us.

ALL OF US CONTRIBUTING TO OUR NEIGHBORHOOD – APRIL 2015

Dear Neighbors,

The East Village Homeowners Association board is excited to share the approved plans for enhancements to the landscape in our small community.

The board has increased its monthly budget with US Lawns. We have moved away from a mow-and-blow type arrangement to a more pro-active approach in troubleshooting sprinkler issues, trimming of bushes as well as cleanup.

Plans are in place for the soil enhancement and planting of color spots in the parkways. The plants will be drought tolerant perennials. This will give a much needed pop of color throughout. In May, all front yards will be mulched. We will be sure to give all homeowners advanced notice since the blowing process used for application can be ‘messy’. We have asked that consideration be given in this regard.

With the elimination of our legal debt, the HOA board is financially able to take on these enhancements.

Bobbi Stapenhorst, our landscape liaison, has worked closely with Brandon of US Lawns to determine what would best serve East Village and its residents and we thank them for their time and effort!

With these exciting changes come owner responsibilities as outlined in our CC&R’s and Architectural Guidelines. Garbage cans and recycle bins are being left out permanently. Some backyard enhancements involving height extensions to the fence have been done without prior board and neighbor approval and front porches are becoming clutter zones. All of this is addressed in the HOA documents put together by committees of EVHOA owners.

Our goal is to keep East Village an attractive, inviting community. To this end, the board will enforce the CC&R’s and the Architectural Guidelines. You can find these documents on our website at https://eastvillagehoa.wordpress.com. If you have no computer access, one of the board members will be happy to provide them to you. Owner/landlords should make these documents available to their tenants.

Thank you for doing your part in keeping East Village a great place to live!

Fred Stapenhorst, President

Belmira Borg, Secretary

Tom Reid, Treasurer

Wayne Ralph, Member-at-large

NOTICE – Board Meeting Thursday, April 23 – All Homeowners Welcome!

The EVHOA regularly scheduled Board meeting will be held Thursday, April 23, 2015, at 6 pm in the offices of Reid, Hanna & Co, 1101 Siskiyou Blvd, Ashland.

All homeowners are welcome to attend, and a homeowner’s forum is always included in the Board agenda for your input. Your participation in our HOA is always appreciated by all of us

HOA BOARD APPROVES LANDSCAPING IMPROVEMENTS January 30, 2015

At the January 22 Board meeting your Board approved several measures to improve the landscaping in our neighborhood. The basic contract with our landscaper, U.S. Lawns, was enhanced to add in some additional services including more attention to mulching, fertilizing, and trimming and pruning trees and shrubs. Also, this Spring they will make new plantings in all the parkways to fill in the sparse growth of the current ground-cover. Seasonal flowers will also be added to make our neighborhood more attractive.

U.S. Lawns also provides service to any individual homeowner if they want help with their backyard sprinklers (The HOA maintains the irrigation system in the common areas, but backyard sprinklers are the responsibility of each homeowner). If you want help contact the owner of U.S. Lawns, Brandon Corcoran, at 541-664-7348, to make arrangements.

Finally, if you have questions on landscaping contact our landscape liaison, Bobbi Stapenhorst, at fandbinhawaii@charter.net , or one of your Board members (their contact info is posted on the EVHOA website).

For the EVHOA Board,

Fred Stapenhorst

NOTICE: Board Meeting Jan 22, 2015 – All Homeowners Welcome!

The EVHOA regularly scheduled Board meeting will be held Thursday, January 22, 2015, at 6 pm. The meeting will be held in the offices of Reid, Hanna & Co, 1101 Siskiyou Blvd, Ashland.

All homeowners are welcome to attend. A homeowner’s forum is always included in the Board agenda – the Board welcomes your input, suggestions and assistance.

A MESSAGE FROM YOUR NEW BOARD – November 16, 2014

Greetings East Village Home Owners! November 16, 2014

We’d like to update you on a couple of items related to our HOA. At the Oct 16 Annual Meeting a new Board was elected and officers appointed. The new Board members are:

Fred Stapenhorst (president), Bel Borg (secretary), Tom Reid (treasurer) and Wayne Ralph (at large)

We still have one vacant position on the Board. If you have an interest in serving on the Board please contact one of our Board members for more information – contact info is on this website (eastvillagehoa.wordpress.com).

Speaking of the website, one of our owners, Tom Wallech, has recently volunteered to help us maintain the website. The website is the best place to get information about and stay current with our HOA.

Along the same lines, Bobbi Stapenhorst (fandbinhawaii@charter.net) recently volunteered to be our Landscape Liaison. If you have a question or problem with landscaping/irrigation contact Bobbi and she will relay it to our landscaping company.

Finally, Bel Borg, our secretary, recently sent out an update form to every owner to get current contact info – almost everyone returned them! Thank you. It’s important to have correct contact info so everyone can be notified of upcoming meetings, changes or repairs to landscaping/irrigation, and other matters. If you have a change in your contact info please contact one of our Board members (again email addresses of all Board members are on the EVHOA website).

We know that all of us appreciate the value of our neighborhood. Feel free to contact any of our Board members if you have concerns or questions. We welcome your participation in making our HOA the best it can be.

East Village HOA Board of Directors

HOA Annual Meeting – October 16, 2014

Please remember that the annual meeting for the East Village HOA is scheduled for Thursday, October 16, 2014, beginning at 6 pm.

It is imperative that we have a majority of homeowners participating, either in person or by proxy. If you cannot attend the meeting, please be aware of the following requirements:

At all meetings of Members, each Member may vote in person, by absentee ballot, or by proxy. All proxies shall be in writing, executed by the Member and dated and filed with the Secretary. (Bylaws, Article 3.6)

Accordingly, please be sure either to give your written authorization to our HOA Secretary, Bel Borg (email to “bel@mind.net”) prior to this meeting or be sure to give a written authorization to another homeowner to present to the Secretary at the meeting itself.

East Village HOA Annual Meeting

October 16, 2014
6:00 PM

Siskiyou Eye Center
648 N. Main Street
Ashland

An agenda for this meeting is provided here.

Article 3 of our bylaws explains many of the possibilities for an annual meeting. The critical item of business, of course, is the election of a new board.

Other important business is intended, including a request from the current HOA board to amend the bylaws (specifically Article 4.4), to allow the board authority to fill a board vacancy (in the middle of a term of office) without the requirement of convening a special homeowners meeting.

As it happens, I will not be able to attend this meeting. Board member Fred Stapenhorst will preside in my stead. I offer my thanks to him, along with the other members of your board for their dedicated service to our neighborhood.

Immediately following the homeowners meeting, the newly-elected HOA Board will meet to conduct its business, including (but not limited to) the election of officers and the formal adoption of the 2015 budget. An agenda for that meeting is provided here.

Jed Holdorph
President, East Village HOA

More News – August 30, 2014

A few announcements and reminders for the good of all:

If you haven’t noticed, you’ll want to know that a block of units on Dollarhide are in the process of being repainted. The existing paint did not withstand the sun well and, in the interests of maintaining appearances within our neighborhood, the homeowners have worked together to get this job completed all at once. Special thanks to Nancy Morrow for coordinating with the contractor and neighbors.
Our annual meeting is scheduled in about a month-and-a-half, on October 16. There will be more to say about that meeting, including an agenda, between now and then. For now, this is a “save the date” reminder. We’ll meet at 6 pm, hosted by Bel Borg at Siskiyou Eye Center (648 N. Main Street). At that meeting, the current HOA board will offer a proposed amendment to our bylaws to make it easier to fill vacancies on the board between annual meetings and we will elect a new board.
One of the vacancies to be filled at the meeting will be my position on the board. As some of you will have heard already, I have accepted a new position in Bend. Barb and I are in the throes of preparing our house to be listed in the coming week or so, then planning to move around the 1^st of October. Obviously, I will not be seeking another term on the board.

As always, my thanks to the other members of our board. It’s a great crew, offering so much to make sure we have a great neighborhood.

Jed Holdorph, President

Important News – August 2014

A special East Village homeowners meeting was held on Thursday, July 24. We were able to establish a quorum and elected Fred Stapenhorst to fill the vacancy on our board. (A very special thanks to Fred for volunteering for the position.)

The quarterly meeting of the board was held immediately after the special homeowners meeting on July 24.

At that meeting, we heard updates from our treasurer and other board members. We note that our financial position is solid. We also discussed projects that have been completed in the past few months. I offer personal words of appreciation to fellow board members for their good attention to these matters, especially during the weeks that I was out of the country in May and June.

Bobbi Stapenhorst was appointed to be our liaison to our landscapers, US Lawns. She replaces Win Dawson who has acted in this capacity in recent years. Please let Bobbi know of any concerns that should be brought to the attention of our landscapers and/or require further action by the board. Her email address is fandbinhawaii@charter.net. (Thanks to Bobbi for volunteering for this position.)

In the coming months, we’ll be looking into options to replace the concrete covers for the fireguard shutoff valves (as requested by the fire department after last winter’s problems), as well as continuing to evaluate the condition of landscaping/sprinklers.

Although individual homeowners are responsible for maintaining their own homes, our CC&Rs make it clear that the HOA has an interest in making sure that the outward appearances are maintained for the benefit of all. To that end, the board heard an update on plans to re-paint several units on Dollarhide Avenue that are faded in places. This work is expected to begin in the near future. Thanks to Nancy Morrow for her work in coordinating these plans.

Please note that the next scheduled meeting of importance for the HOA is the annual meeting for all homeowners (prior to the next meeting of the HOA Board):

East Village HOA Annual Meeting

October 16, 2014
6:00 PM

Siskiyou Eye Center
648 N. Main Street
Ashland

At the annual meeting, homeowners must elect a new board and attend to other business of common concern. The current HOA Board will offer a proposed change to our bylaws, to authorize the board to fill vacancies that arise between annual meetings (rather than require a special homeowners meeting). There may be other urgent news to consider. Our HOA is legally required to convene an annual meeting and it would be most helpful if all homeowners could attend.

Thanks, again, to one and all for the many ways we work together to make East Village a better place to live.

HOA Board Meeting: July 24

Dear neighbors,

I have already announced the date of our next HOA Board meeting, scheduled to follow immediately after the special homeowner meeting.

By way of reminder:

East Village HOA Board Meeting
July 24, 2014
6:10 PM

Reid, Hanna & Company LLP
1101 Siskiyou Boulevard

HERE is the full agenda for this meeting of the HOA Board.

At our meeting, we will review the work done over the course of the past three months, as well as emerging news of importance for our neighborhood.

Thanks, as always, to fellow Board members.

Special Homeowners Meeting

A reminder of our upcoming meeting for homeowners this coming Thursday, July 24:

East Village HOA Meeting
July 24, 2014
6:00 PM

Reid, Hanna & Company LLP
1101 Siskiyou Boulevard

The sole agenda item for this meeting will be to fill a vacancy on the board.

We need a quorum for this meeting. If you cannot attend in person, please submit your proxy authorization to our secretary, Belmira Borg, @ bel@mind.net. (You could, of course, authorize someone else to vote but it will be helpful for us to know in advance that we will achieve a quorum for this urgent piece of business.)

Our regularly-scheduled quarterly meeting of the HOA Board will follow immediately after this special homeowners meeting. Thanks, one and all, for making our neighborhood such a wonderful place to live.

Important News – April 2014